EVENT SCHEDULE: March 25, 2018.
FEES DUE: $1075 Celebrant Services + $1675 Photography Services for a total payment of $2750. To reserve the event services, please send a 50%
deposit of $1375 to Axel Media Solutions 1977 Circle Dr Vail CO 81657. The remainder of $1375 is due 10 days prior to the event. Thank you!
CANCELLATION FEE: Cancellation of services may result in loss of income for the celebrant/photographer because of inability to re-book the date. The closer the cancellation is to the date of the event, the less likely it will be booked. The celebrant will attempt to re-book the date. The following cancellation fees are based on the likelihood that the date will not be booked. If the celebrant is able to book another event of equal or more value on that date, all fees paid minus the retainer will be returned. If the Client reschedules the event for a future date and Axel Media Solutions is able rebook their original date, all fees paid will be applied to the new date. Otherwise, the Client will be subject to a rebooking fee.
In the event of cancellation, the following fees are due: 100% of the total amount due for cancellation within 60 days of the event date; 60% of the total amount due for cancellation within 60 to 90 days of the event date; and loss of retainer for cancellation over 180 days from the event date.
CLIENT RESPONSIBILITY: If the Client would like celebrant to include specific readings and passages, the material must be presented to the celebrant 2 weeks prior to the wedding date.
CLIENT RESPONSIBILITY: If the Client would like photographs or video of specific subjects (guests or scenery), the Client or a designee of the Client will be responsible for identifying and gathering these subjects for the photographer or videographer. The client(s) agree to set aside sufficient time during the event in order to allow the photographer or videographer to obtain the requested photographs or video. AMS shall not be held liable for failure to take desired photographs or video due to late arrival of the participants.
HOUSE RULES: The celebrant/photographer may be limited by the guidelines of the hotel site management. Client agrees to accept the technical results of any imposition on the celebrant. Negotiation with the officials for moderation of guidelines is the Client’s responsibility. Axel Media Solutions will offer technical recommendations only.
MEAL PROVISION: For contracts over 4 hours, the Client shall provide AMS’s employees or contractors with a meal during the event. Please ask the catering company or hotel coordinator to provide a vendor meal in advance of your event date. If you are unable to provide a meal please inform AMS in advance so that they can bring their own meal.
ADDITIONAL COVERAGE: If the Client changes the ceremony start time additional fees may be incurred by the client in order to accommodate for time reserved by the celebrant. Additional time will be billed at $150/hour. If the client adds additional hours of photography they will be billed at $225/hour.
LIMITATION OF LIABILITY PHOTOGRAPHY: AMS will take the utmost care with respect to the making, processing, and delivery of photos/video. AMS will not be held responsible for any errors made by either film, digital negatives (CF cards) and print processor or film manufacturer, except for the reimbursement of a proportionate amount of the contracted fees, appropriate to the loss.
LIMITATION OF LIABILITY OFFICIANT: Your wedding officiants will take the utmost care with respect to the designing the your wedding ceremony. The celebrant will not be held responsible for any errors made during the wedding ceremony.
The Client further agrees, to the fullest extent permitted by law, to limit the liability of Axel Media Solutions , their owner(s) and employees for the contracted event for any and all claims, losses, costs, damages of any nature whatsoever or claims expenses from any cause or causes, including attorneys’ fees, costs, expert witness fees and costs, so that the total aggregate liability of Axel Media Solutions shall not exceed the total fee for services rendered for this event. In the unlikely event of personal illness or other circumstances beyond the control of Axel Media Solutions , a substitute celebrant of high qualifications, subject to acceptance by the Client prior to the event, may be dispatched by Axel Media Solutions to fulfill the obligations of photography/officiant herein contracted.
If a substitute is unavailable or is declined, a full refund of all retainers and fees will be made. In the event that weather conditions make travel unsafe and the event is postponed, the celebrant will reschedule for the new date, if available. If unavailable, or if the celebrant deems travel to be unsafe even though the wedding still occurs, the celebrant's liability will be limited to the return of all fees paid.
This contract is not valid until it is signed and Axel Media Solutions has received the retainer. By completing the following information it is understood that you have read and agree to the terms of this agreement.